Bid Writing and Tender Support Services

BPM Professional Services provide writing, reviewing, management and consultancy services for your proposals. Our team of dedicated and professional writers and consultants have over 20 years’ experience covering ITTs, PQQs, RFIs and RFPs for many different sectors.

We provide:

Proposal Planning

We will work with you and your team to outline the key win themes. We will help structure the document by producing a storyboard in order to present your argument in a clear, cohesive and persuasive manner. We will also advise you on how best to focus your time and resources to maximise your response.

Proposal Writing

We will take responsibility for as much of the document as you need. Our highly skilled writers will work with your knowledge experts and fill in the missing links. We will utilise regular reviews throughout the process so you can ensure the message you want to craft is getting through and selling the key features and benefits of your organisation.

Proposal Graphics

Using our experienced corporate graphic designers we will be able to produce high standards in graphics for your documents, providing the professional feel of a publishing house, magazine or blue chip conglomerate. This can be in the form of branded templates with eye catching front covers, graphs, illustrations, tables, prompts and content navigation through hyperlinks.

Proposal Proofreading

Our professional proof reading service works based on a simple price per page basis. We can review both text and electronic documents and can supply both amended and marked up copies for electronic documents. In the case of hard copy only, we can supply a fully marked up document with amendments clearly visible.

Proposal Management

Our proposal experts can work with you as part of your team or on a flexible basis to help you manage the submission from the moment you receive tender documents to final submission.

Proposal Evaluation

Our team can provide a detached evaluation of your documents. When your draft is ready for review we can sit with you or remotely provide independent evaluations, pointing out obvious errors or omissions and adding additional suggestions for improvement. We can, if requested, go through the document and undertake revision and editorial adjustments.

Proposal Reviews

A high level review of the final draft prior to final submission can give that final level of comfort. Our experts will undertake a first pass high level review of the document and supporting materials to ensure that the submission materials are all present and referenced correctly. We will also conduct a final check on document readability and scan for obvious errors / blemishes.

SME Bid Ready

For smaller organisations considering entering the Public Tender market we offer a Bid Ready service to improve your chances. We will:

  • Review your current practices and identify where you are already strong and where you need improvement
  • Write your Method Statements
  • Write your Case Studies
  • Update CVs for your key staff
  • Regularly search for tendering opportunities we feel could be of value to you
  • Offer telephone and email advice
  • Conduct a final bid submission review and comment
  • Review your historic submissions.

We structure this service as a 12 month commitment to getting you Bid Ready with a fee calculated based on how many hours per month would be dedicated to your company. We are also able to offer each of the above services individually if preferred. For more information please fill in the contact form to request a call back and one of our bid team will be happy to discuss this with you.

Our services are flexible and can be delivered as a total solution or as individual elements on an hourly rate, day rate, lump sum or retainer basis. Get in touch and we will send you a copy of our Bid Writing brochure.


Connect Plus Resurfacing Contract for the M25

Our bid writers worked in collaboration with a major Southwest contractor to secure a place on the Connect Plus Resurfacing Contract for the M25 motorway. We supported our client’s internal bid team in delivering compelling responses to the tender questions set by Connect Plus.

We worked remotely to plan, storyboard and draft the bid. Closer to the submission date, we were brought in to our client’s head office and utilised the knowledge of subject experts to strengthen the responses.

Two Pipelines Framework Tenders

In the latter months of 2016, BPM Professional Services were approached by a major Manchester based contractor looking to secure a place on two high value pipeline framework contracts. The contracts were four – seven years in length and included a broad scope of works. Our experienced bid writing team took complete control of the bids, acquiring essential technical input from subject experts along the way, and produced the entire documents.

The team worked within a quick turnaround and were tasked with managing multiple bids simultaneously. Through competent planning, time management and a collaborative approach, both bids were delivered on time and to an exceptional standard. The second bid required all members of the bid writing team to work together in order to meet an extremely tight deadline set by the client. We utilised regular review meetings to ensure the whole document met the tender criteria, remained consistent throughout and best expressed our client’s unique selling points.

CADP Marine Piling and Decking PQQ

Our writers were brought in to draft key quality sections of the CADP Marine Piling and Decking PQQ for a major contractor. The work required a quick turnaround through storyboarding, drafting and seeking input from subject experts. The work was completed ahead of schedule to the client’s satisfaction allowing for an upload with time for a review before submission.

HS2 Main Works Civils Contracts Tender

Between July and October 2016 BPM Professional Services writers were recruited to provide bid writing support for the HS2 Main Works Civils Contracts tenders on behalf on a major joint venture client. Our writers were instrumental in the crafting of the bid document, taking both lead author and writer duties in order to develop the message, storyboard several responses and draft written proposals in consultation with joint venture subject experts.

Given the size and scale of this tender our writers were tasked with a diverse range of responses among rapidly changing conditions and solutions. We were proactive in our approach, adapting to changing requirements and circumstances, producing a compelling and professional tender in the process.

London Underground Civils and Tunnelling Framework Agreement Tender

Between April and June 2016 BPM Professional Service’s specialist writers were recruited to provide lead author duties for a major contractor in developing and delivering a comprehensive civils and tunnels framework response.

Our writers were not only instrumental in the creation of the document; providing multiple drafts in order to hone the company’s messages and win themes, but also made significant contributions during the early stages of planning and developing. We look forward to continuing our relationship with this contractor over the coming months

West Berkshire Highways and Term Maintenance Tender

In January and February 2016 BPM Professional Service’s specialist writers were recruited to provide writing support services for a Tier 1 infrastructure contractor in developing and delivering a comprehensive methodology response for a tender. This submission was on a short turnaround and required innovative solution designs. Our writers played a full and pro-active part in this process and our client received the highest quality score resulting in a successful contract award.

We worked at the client's depots and offices as well as remotely; developed storyboards, delivery solutions and worked alongside operational and technical support personnel to ensure methodologies reflected real practical solutions and emphasised the value our client added when delivering their service.

SME Water Authority Framework

BPM Professional Service’s Bid Consultants and Writers were recently recruited by a North West based SME struggling to retain their position on two works frameworks for Anglian Water. They faced two challenges:

  • Limited time/resources to produce the high standard of responses required to achieve success in the water authority's new framework application process.
  • A lack of experience in creating and constructing professional competent responses that would meet the water authority’s needs and ensure successful re-selection to be an approved service provider.

BPM Professional Service's team worked alongside our client’s management team to identify the requirements for the response, liaise with them in the collating of the necessary technical and regulatory information and then utilised our skills as proposal writers to write, review and edit the document responses for submission.

The result being that our client has been successfully awarded approved supplier status on both frameworks.

Docklands Light Railway Royal Docks Capacity Enhancement ITT

One of our bid writers provided lead author duties for a major construction firm's Royal Docks Capacity Enhancement tender for Docklands Light Railway. Quickly establishing ourselves within their team we worked with subject experts and the bid manager to write responses, support the other authors and edit existing responses to create a single unified voice for the submission.

Knowsley Metropolitan Borough Council Highways and Carriageways Term Maintenance Contract

BPM Professional Services managed a major infrastructure contractor's tender submission for their Knowsley Metropolitan Borough Council Highways Term Maintenance contract. We provided storyboarding, reviewing and editing contributions throughout the bid period. The contract was valued at £4m.

Building User Guide – Documents and Manuals

We were approached by a medium sized contractor to ghostwrite a building user guide. The writing of the guide involved taking technical, jargon filled documentation (for example electrical, mechanical and maintenance information) and turning it into something that was accessible to the general reader. We worked closely with our client's knowledge specialists and produced an authoritative, readable document, in a reliable industry standard format. We have also successfully worked on several school’s renovation and extension tenders for this client, taking full responsibility for the entire tender submission in each case and enjoying a 100% success rate.

Sunderland City Council New Wear Crossing Tender Submission

We were approached by a major contractor to harmonise their 2015 New Wear Crossing Construction Tender for Sunderland City Council which had initially been written by multiple writers and specialists. We were able to streamline the document and lift it to give an effective sales emphasis and singular voice. On this project we also proofread and edited key sections while quickly establishing a good professional relationship with their internal staff. The project was valued at an estimated £85m.

RFI Quality Writing, Method Statement Polish and Edit, Internal Document Lift

We were approached by a leading manhole survey company to write the quality sections and lift the method statements for their Anglian Water AMP framework RFI document. Following a meeting with the client management team and knowledge experts we were able to work closely with them in order to develop the response at the same time as lifting the internal policies and procedure documentation to a level necessary for the RFI. The submission was successful and secured our client a further two tenders for Anglian Water.

Birmingham City Interchange

Writing the tender submission for the 2011 / 2012 Birmingham City Centre Interchange modifications. This included carriageway and street scene works throughout the city centre to alter and improve traffic flows and bus stop locations. The project was approximately twelve months in length and represented £4 - £5 million revenue. Our role was to write the entire quality statement on behalf of the contractor. The tender scoring split was 60% quality and 40% price. The contract was awarded to our client in July 2011. The success of this bid led to a subsequent submission being written in April 2012 for a further 55 bus stops to be constructed in the same year on the Birmingham City Centre Access Roads. This was written wholly by BPM in consultation with client personnel.

Warwickshire University

Our client was a structural engineering consultancy. They contacted us because they were struggling with the quality of their responses for pre qualifications to get onto a number of supplier frameworks. When the opportunity came for them to be on the framework for Warwickshire University they asked us to help. Working with their internal staff we provided planning, writing, review and editing assistance. The pre-qualification document was successful and we then supported our client with further writing and editing support for the final phase of selection. This consisted of two A4 side summaries of their proposal offers to the university. They were subsequently successfully selected as one of two proposed suppliers for expansion works.

Bid Ready Bid Review

We were approached by a utilities contractor who had been submitting tenders for the last two years with mixed success but had experienced trouble identifying where they were succeeding and where they were failing. Their aim was to get their submissions to a consistent point where they could reasonably predict which contracts they stood a good chance of winning and make a more informed bid / no bid decision. We reviewed a selection of their former submissions and were able to identify their key strengths and weaknesses and used this information to draw up an action plan to improve their success rate. Our comments were described as ‘highly pertinent’ by their senior writer and are currently being implemented by their in house bid team.

Bid Ready Bid Review

We were approach by a leading data storage facility to review their former tender submissions. We read the submissions, together with the accompanying tender documents from the client, and were able to identify where they were succeeding, where they were lacking in terms of not providing the client with the required information, and where they were missing opportunities to exceed the client’s expectations and achieve the higher tender scores. Following our evaluation, we were then approached by our client to conduct a final review prior to submission of their current bid. They have recently received acknowledgement that they scored the highest marks of all the tenderers

Technical Submissions

We provided bid consultancy services for a major infrastructure contractor in their final tender stages. We provided mentoring input, guidance and writing skills to develop and close the Method Statement Submission.